Church of the Living God Hanworth 2009(CLG), Feltham, UK

Registered Charity in England and Wales: 1150589

 

Your personal data – what is it ? 

Personal data relates to a living individual (data subject) who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we ?

The Church of the Living God, Feltham ("CLG") is the data controller (contact details below). This means it decides how your personal data is Processed and for what purposes. 

How do we process your personal data ?

The Church of the Living God, Feltham complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: - 

• To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution
• To administer membership records
• To raise funds and promote the interests of the charity
• To manage our employees and volunteers
• To maintain our own account and records (including the processing of gift aid applications)
• To inform you of news, events, activities and services running at CLG
• To keep you informed about news in the organisations that we support and events, activities and services that will be occurring in the church and the organisations that we support and in which you my be interested 

Only data controllers and data processors have access to personal data.

The Data Processor is any person (other than the data controller) that processes the data on behalf of CLG. This includes our Church Session, Core Leaders, Team Leaders and the Welcome Team. Additional data processors may also include our Accountants, Safeguarding Teams, Finance, Funding and Gift Aid Officers.

The legal basis for processing your personal data 

• Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about church events
• Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement
• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
  • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
  • there is no disclosure to a third party without consent

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

Storing your personal data 

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent (for example, event tickets, offsite activities). Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and church registers (baptisms, marriages, funerals) permanently.

Sensitive/Special Category Personal Information 

We may collect and store sensitive personal information (Special Category Information under GDPR) such as:

• health information provided during pastoral meetings
• health information to assist attendance at CLG or Local Church services and events;
• religious information (attendance at Local Church and/or Local Church events / activities, personal faith decisions, baptism);
• religious affiliation, permitted when you and/or your family attend, register for CLG and/or Local Church events and conferences;
• prayer requests.

Links and Social Media

CLG website may include links to other websites or may provide social media buttons, permitting sharing web content directly to a social media platform, such as Facebook, Twitter, WhatsApp and YouTube.

We do not endorse social media website(s) and have no responsibility for the content unless posted by or approved by us nor are we responsible for the cookies such websites may contain.Use of such buttons or links is at your own risk and you must verify authenticity of sites before posting or providing personal information on such sites.

We do not ask for passwords or personal details on social media.

Websites such as YouTube are used to embed videos on the website and service providers such as MailChimp and Google Analytics may send their own cookies via this site. Please look at the cookie and privacy policies on these third-party sites if you want more information about this.

This website may also contain sponsored links and adverts. These may typically be through related CLG Churches, partner ministries or service providers, who may have their own detailed privacy policies.

Any documents or files made available to download from our website are provided at users’ own risk.

Photographs and Digital media

We take photographs and video recordings of church services and events to illustrate the life of the church and to promote church activities via social media like Youtube. We also use these photographs and videos on our website. We do not identify individuals by name in captions or accompanying text unless there is a specific reason to do so.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: - 

• The right to request a copy of your personal data which the Church of the Living God holds about you
• The right to request that the Church of the Living God corrects any personal data if it is found to be inaccurate or out of date
• The right to request your personal data is erased where it is no longer necessary for the Church of the Living God to retain such data
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact Church Administrator by email or phone.Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Contact number: +44 (0)77660 58751

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.